10 Sync Tools

From MakeUseOf.com comes 10 Sync Tools Every Office Worker Should Know Of. There are some good suggestions here, including Google Browser Sync and Mozy. The other programs are ones that I have not used before. One that I find interesting is SyncToy, which allows you to sync files between your PC and your USB Thumb Drive.

Check out the entire post to see all of the sync products they discuss.

Google Docs v Office Live Workspace

If you have questions about the differences between Google Docs and Office Live Workspace check out this Google Docs Logopost from Inter-Alia, which compares the two. It looks like there are some significant differences between the two. For example,

First, unlike Google Docs, you aren’t actually working on documents inside the browser — you are using the Microsoft Office products installed on your computer. So when you log into your workspace and click New Word Document, MS Word opens up a new document. When you save it, the document is automatically deposited on your workspace online. Because you aren’t working on documents online, that means you can’t work on a document at the same time as others with whom you are sharing it — for them, the document will appear as “checked out.”

I have not played around with Office Live Workspace at all and I have played around with Google Docs only a little bit. However, I can say that I was up and running with Google Docs in about 30 seconds. Plus, Google Docs, just like everything else that Google makes, worked simply and without any problems. I can’t remember the last time anyone said that about any Microsoft Product.

Microsoft Outlook Utilities

TechHitA while back a reader asked me if I knew of a solution that allowed him to file his emails from Outlook to a folder on his hard drive. I use Speedfiler and like it quite a lot. However, it files messages only in Outlook. That did not solve the reader’s problem. I was unable to help him. However, he found a solution on his own.

He is using MessageSave by TechHit.com. According to the website, MessageSave allows you to:

Backup, archive, process, share and save Outlook email messages as individual files with MessageSave for Outlook. MessageSave is a great solution for email data retention, backup, archiving, sharing and a lot more.

In checking out MessageSave, I saw that TechHit has several utilities that integrate with Outlook to make the program work better. For example, SimplyFile works like SpeedFiler to help you file your messages within Outlook; EZDetach helps you manage your attachments; and OutTwit allows you to integrate Twitter with Outlook.

If you have ever thought, “I wish Outlook let me . . .,” you should check out TechHit and see if they have solved your problem for you.

Multiple Monitors Increase Productivity

To the surprise of no one who has ever used multiple monitors, recent studies show that multiple monitors increase a user’s productivity 20%-30%. As the Slashdot article notes:

For those of us who use multi-monitors, this is not shocking.

The Microsoft article states:

Give someone a second monitor, let them use it for while, and then try to take it away. It just isn’t going to happen. They’ll never go back to a mono display. Researchers in the Visualization and Interaction for Business and Entertainment group (VIBE), found that increasing a computer user’s display space made it easier for them to complete their tasks.

I haveMultiple Monitors used multiple monitors for more than four years now and wholeheartedly agree that using multiple monitors improves my productivity by the 30% shown in the study. The only drawback that I have ever encountered in using a multiple monitor set up is that I have multiple monitors only when I am in my office. When I am away from the office I find myself often wishing that I had a second monitor to use. In fact, I have used MaxiVista to co opt a second monitor get to get the extra desktop space.

I wrote a short column on using multiple monitors. This can be found on my Files page.

If you have never used multiple monitors before, I strongly encourage you to try it out. I have never met anyone who used multiple monitors that ever wanted to go back to a single monitor.

Playing for Pizza by John Grisham

I just finished Playing for Pizza by John Grisham. This Grisham novel is one of his few that does not include a disenchanted attorney hiding from or fleeing from the law. Instead, it is a feel good book about a third string quarterback who ends up playing football for the Parma Panthers in the Italian football league.

I enjoyed how the book touched on the Italian culture, especially the dining and opera. I also liked the perspective of how unimportant American style football is to the Italians. However, I felt that, except for the football parts, I had seen much of the Italian culture parts in his novel The Broker.

Nevertheless, I enjoyed the book. It is a quick read and does not require consideration of heavy themes or consequences. Instead, it’s a simple story of a third string NFL quarterback and his experiences playing football in Italy.

If you are looking for an uncomplicated enjoyable book, Playing for Pizza would be a good choice.

A Thousand Splendid Suns by Khaled Hosseini

Recently I talked about how much I enjoyed The Kite Runner. I just finished Hosseini’s second novel: A Thousand Splendid Suns. Upon my initial reflection, I liked this book even better than The Kite Runner. Once again, Hosseini brings alive the culture in Afghanistan and sheds a light on the plight of the people there over the last three decades. The story focuses on two women Mariam and Laila and much of the book reveals the terrible conditions under which women have live in Afghanistan for decades. Through their eyes, however, you can see the toll that the constant warring has taken on the people as well as the country as a whole.

A Thousand Splendid SunsA single line from the book stands out to me. The line comes from Chapter 36, which occurs in 1994. By this time, the Soviets have been out of Afghanistan for approximately 5 years and Afghanistan is embroiled in a civil war. Plus it is still a couple of years before the Taliban has taken control of the country (and Kabul). Thus, this scene occurs before the draconian rule imposed by the Taliban. In this chapter Laila says, “The freedoms and opportunities that women had enjoyed between 1978 and 1992 were a thing of the past . . . .”

Think about that. Even under the warlords who ruled Afghanistan after the Soviets and before the Taliban, the laws were so strict and oppressive that Afghan women looked upon the Soviet occupation as providing “freedom and opportunities.” That single sentence speaks volumes about the conditions under which Afghan women have suffered for decades.

The other refrain that I saw throughout this novel is the same one that I saw in The Jungle. i will admit up front that my views of The Jungle may not be conventional. I understand why people condemned the meat packing industry because of this book, however, that I not the most important theme that I got from the book. Further, I certainly was not convinced by the socialism themes that Sinclair was pushing in the book. Instead, the main thing that I took from the book was that trying to live your lives by what other people expect you to do, often results in people making poor decisions.

For example, in The Jungle, the characters are unable to get married because they cannot pay for the type of party that is expected in their culture. While I was reading The Jungle and the characters were struggling with this problem, I kept thinking to myself that many of their economic problems could be alleviated, if not solved, if the simply stopped caring about whether their neighbors thought they were “doing the right thing” and instead, used the wedding money to improve their situation rather than throw a party for the neighborhood.

I saw that same theme repeated in A Thousand Splendid Suns. Time after time, the characters would explain, as a justification for oppression, that things had to be this way in order to keep the neighbors from talking, or to ensure that the women were respected by others.

Now I certainly don’t advocate anarchy. Further, I believe that cultural customs can be a great way to unite a community of people. However, the worst excuse I have ever heard for doing something is “Because we have always done it that way.” The second worse is “Because [someone important or in authority] said we should do it this way.” Unfortunately it appears that these two reasons seem to form the backbone of most of the oppressive and atrocious acts that happen.

Anyway, if you are looking for a good book, check out A Thousand Splendid Suns. Hosseini can tell a great story and he does so here with a rich backdrop of Afghanistan.

Negotiating a SLA for SaaS

If you are considering using a SaaS (Software as a Service) solution, John Heckman has some great advice on negotiating a Service Level Agreement. His post includes several tips on provisions to try to get included in the agreement, including:

– Specify levels for uptime, response time, support coverage, and escalation of issues (you don’t want to get stuck on hold with first-level support for hours)
– Is there a provision to have a backup of the data on a local server? This is the reverse of the usual “Internet Backup” scheme – here your data is on the internet and your backup is local, not the other way around.

Some of his best advice comes at the end of his post, however, where he points out that now is the time to negotiate for these provisions:

You can be almost guaranteed that very few, if any, of these types of provisions are contained in a standard SLA. As always, Read the Fine Print!! Companies are trying to push everybody to SaaS formats (much more profitable for them), so right now it is a buyers’ market.