Category Archives: Software

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Another Cool Feature in Adobe Acrobat

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If you read this blog regularly, you probably already know that I am a big fan of Adobe Acrobat. I use it on a daily basis in my practice. One of the things that always frustrated me, however, was that the “recently opened files” list (you know the one that appears at the bottom of the file menu) has only the last five files opened. Plus, unlike most other programs, I was unable to find a way to expand this list.

A few days ago, I happened to notice that right above the 5 last opened files is a link called History. Clicking on it, I discovered that it allows me to see all files that I have opened Today, Yesterday, The Last 7 Days, The Last 30 Days, and The Last 12 Months.

What a great feature. I don’t know why I never saw this before. However, if you, like me, get frustrated with the recently opened file limitation, you now know that there is a great solution that gives you access to so much more.

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Giveaway of the Day: A Strange Coincidence

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Giveaway of the DayOne of my favorite websites is Giveaway of the Day. Every day the website gives away a free fully licensed copy of software. Most of the software that it gives away has no interest or relevance to me. EverynovaPDF so often, however, I find a real gem here. The trick is that you must download and install the software on the day that it is given away. No coming back for it tomorrow.

In a strange coincidence, I saw that after I posted my entry about using Adobe Acrobat versus a third party PDF creator, GotD is giving away a free copy of novaPDF Lite. If you have been looking for a cheap alternative to creating PDFs, now is your opportunity to pick up a fully licensed copy of such a program. Just go to GotD.

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Adobe Acrobat: Why Use the Real Thing

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AdobeWithout a doubt, I believe that Adobe Acrobat is one of, if not the, most underutilized programs around. It is a very powerful program that has some great document processing and annotating features. For example, I used Acrobat to annotate my cases that I am relying upon in drafting pleadings.

However, I recognize that some people either can’t or won’t pay the cost for a full version of Adobe Acrobat (A full version of Adobe Acrobat Professional costs $499). If you have an older version of Acrobat, however, the upgrade price is a reasonable $159. Additionally, that price is good for upgrading from versions back through Acrobat 5 and applies regardless of whether your older version was standard or professional.

If you are not interested in  annotating your cases in Adobe Acrobat or Bates Stamping your documents with Adobe Acrobat, why should you use Acrobat instead of a less expensive option?

Rick Borstein answered this question in his blog recently. You should check out all of Rick’s post. However, I would like to highlight and wholeheartedly agree with a couple of points that he made:

Adobe offers OCR, creation, redaction, bates numbering, review, etc. all in one package, not spread across several packages or requiring additional products

Only Adobe allows you to Reader-enable a PDF so that users of the free Adobe Reader can:

  • Fill in forms
  • Review and comment
  • Use the Typewriter tool
  • Digitally sign a document

Adobe offers Reader enablement, so that you can send files to free Adobe Reader users for Review.

Rick concludes by saying:

Adobe still makes the best PDF and the best tools for working with PDF. Still other tools may work for certain tasks, but make sure you thoroughly test them against Acrobat Standard or Professional. Take a test drive, compare file sizes and how the files look on-screen. Try printing the files and timing print time.

Above all, does the product meet all your needs? Does it allow you fill in and save data in a court form? Does it allow you to efficiently combine PDFs to create eBriefs or Deal Books. Does it offer the ability to use robust commenting tools? Can you redact a docement and be sure that all the data is gone?

Acrobat isn’t inexpensive, but that doesn’t mean it isn’t an excellent value and the right choice for your firm.

Once again, I agree with him. Adobe Acrobat is not the right choice for everyone. However, take advantage of the 30 day free trial that Adobe offers and see how Adobe Acrobat works for you.

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Adobe Acrobat Resources

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AdobeThe Practice Management Blog has added a page with some great Adobe Acrobat resources. I am a big fan of Adobe Acrobat. I believe that its is underutilized by almost everyone who uses it. I also am a big fan of the improvement that Adobe made in version 8, especially with the inclusion of Bates Stamping and making the toolbars more customizable.

Acrobat 8 is a great program and the Practice Management Blog has given us a great resource.

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Formatting in Word: Help from Payne Group

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Payne GroupIf you have found my posts about creating styles for numbered paragraphs in Word to be confusing, or, if you just want an easier way to do it, you should check out Numbering Assistant from Payne Group. As described by Payne Group:

The Numbering Assistant is a paragraph numbering utility that allows you to quickly add, modify and update automatic multi-level numbering schemes in Word documents. The tool contains 28 preloaded schemes provided by Payne Group. Additionally, individually tailored numbering schemes can be added upon request. The Numbering Assistant uses native Word functionality (heading styles linked to outline numbering) so you can also easily share your numbering schemes with clients and others who may not use the software. You can even add up to four multi-level schemes within the same document.

I have not used Numbering Assistant, however, I have never heard anyone complain about a Payne product. Further, I have heard plenty of good things about it.

As an added bonus, if contract drafting is your thing, Numbering Assistant incorporates the suggestions made by Ken Adams in his Manual of Style for Contract Drafting. Further information about this can be found at Ken’s site. (BTW, if you are a writing geek, you should be reading Ken’s blog).

Anyway, if you are looking for an elegant solution to fighting with Word’s numbering styles, you may want to check out Numbering Assistant.

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MS Word Styles Revisited: Using Bullets Instead of Numbers

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MS OfficeI received a comment to one of my Word Style posts that I want to elevate here and address. The commenter asked:

How do I set bullets? I have tinkered with this for a long time and can’t get it right. For some reason, Word just randomly changes my settings.

If you followed along with primer on creating a numbered paragraph style, you are already 90% of the way there. Follow those steps (except you should change the name of your style to something like Bullets) until you get to step 8 “Select the Numbered Tab.” There, instead of selecting the Numbered Tab:

  1. Select the Bulleted Tab
  2. Choose the bullet style you want
  3. Click customize. You can also change the bullet style here if you wish.
  4. In the top Bullet position Indent At, select your location for a bullet. For example, .5″
  5. In the Text Position section, select the location where you want the text to start after the bullet (Tab Space After) and the location where you want subsequent lines in the same bullet point to start (“Indent at”). I typically set both of these to the same position. In this case, .75″, which gives me a .25″ space between the bullet and the text.
  6. Click OK.
  7. Click OK.
  8. Click OK.

You now have a bullet point style that you can apply.

If you find this stuff interesting and want to understand how it is that Word’s numbering works, I can recommend to you the Word MVP site. You can view his info on his website. Additionally, he has a 25 page PDF that explains how Word Numbering works. I found this article absolutely invaluable in understanding Word and its styles.

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Firefox Extensions: Keeping Up With the New Extensions

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FirefoxDo you like Firefox and the flexibility that the extensions offer? Despite this, do you find yourself overwhelmed with trying to keep up with all of the newest extensions that are coming out?

If so, add the RSS feed from the newest extensions to your RSS reader. You can add the feed for the newest extensions here.  The most recently updated can be found here. The most popular can be found here.

Add these feeds to your RSS reader and never be in the dark about new Firefox extensions. You can also do the same thing with Firefox themes.

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Acrobat: In Your Browser or a Separate Window?

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AdobeIf you are one of those people who is frustrated when a PDF document opens in your browser when you want it to open in a separate window? Alternatively, maybe you want a choice as to whether a particular PDF opens in your browser or in a separate window.

In either case, Rick Borstein provides great step-by-step instructions for configuringFirefox Adobe Acrobat to act the way that you want it to act. Rick also points us in the direction of another cool extension (PDF Download) for Firefox that gives you greater control over how you handle PDFs from the internet.

This is a great tutorial from Rick. You can check it out here.

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Auto Copy: A Great Firefox Extension

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FirefoxI have found another great Firefox Extension: Auto Copy. Auto Copy automatically copies to your clipboard the text you select in your browser. Thus, no more need to Ctrl-C or right click to copy the text. Instead, you simply select it.

A tip of the hat to Futurelawer for pointing this extension out.

My previous post on Firefox Extensions can be found here. All of my Firefox posts can by found by clicking on the Firefox category to the right.

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How to Format a Word Document, Part 4: Applying Styles

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This is part four of a four-part series on formating a Microsoft Word Document. In part 1 of this series, we tackled the problem of keeping Word from automatically formatting our numbered paragraphs. In part 2, we created a style that we can now build from to create numbered paragraphs. In part 3, we created a style for automatic paragraph numbering. As I noted before, I am using Word 2003. These tips may or may not work with other versions.

In this part of the series, we will use the two styles we created to create the substantive part of a pleading. Begin by opening Word and creating a new document. We will pretend that we already have a caption at the top (I will address, in a later post, easy ways to create captions by using tables).

You can just start typing without worrying about formating at this time. Below the break, I have included some language that you can simply cut and paste into your document.

  1. Copy the text from below the break.
  2. Place your cursor in the first paragaph.
  3. On the style toolbar, select your Normal Paragraph style.
  4. Select all of the text between the first paragraph and the Wherefore paragraph.
  5. On the style toolbar, select your Pleading Paragraph style.
  6. Place your cursor in your Wherefore paragraph.
  7. On the style toolbar, select your Normal Paragraph style.
  8. Place your cursor in the last paragraph.
  9. On the style toolbar, select your Pleading Paragraph style.
  10. You will see that your paragraph numbering continues from before. If you wish to restart your paragraph numbering, right click in that paragraph. Choose Bullets and Numbering. At the bottom of that window, select the radio button beside Restart numbering.

You now have no reason not to use automatic numbering when creating pleadings.